Information For Authors of Accepted Papers

Camera-Ready Deadlines and Maximum Number of Pages

Note: These deadlines must be met - no extensions!

Paper Type Number of pages Max. extra pages(*) Deadline
Full papers
9
2
January 24, 2014
Concise contributions
6
2
January 24, 2014
Workshops
6
1
January 24, 2014
Work-in-progress papers
4
1
January 24, 2014
Demo papers
3
1
January 24, 2014
PhD forum papers
3
0
January 24, 2014
Panel descriptions
1 or 2
0
January 24, 2014
Keynote talks
1
0
January 24, 2014

(*): Additional pages may be purchased at a cost of US$150 per page, to be paid with your conference registration.

 

Instructions for Submitting Camera-ready Manuscript

1. Register for the conference.
2. Submit copyright consent.
3. Prepare the final manuscript.
4. Upload the final manuscript.

1. Register for the Conference.

Each accepted paper (main conference, WiP, demonstrations, or any affiliated workshops) has to have one author registered as a full (non-student) technical session attendee. More details about registrations can be found here.

For authors who have several accepted papers, one full registration can cover three accepted papers. Please contact the registrations chair for more information, if needed.

PLEASE NOTE: Camera ready papers cannot be submitted until the authors have registered and paid the conference. Only once this has been done will the "Upload paper" button become visible in EDAS.

To register, click the button in EDAS and follow the corresponding steps.

PerCom 2014 Registrations Chair:

Arpad Huszak, Budapest University of Technology and Economics, Hungary
huszak@hit.bme.hu

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2. Submit Your Copyright Consent

For every manuscript in the PerCom 2014 Proceedings copyright consent must be given by the authors via (EDAS). The signed copyright consent form of each accepted paper MUST be submitted before uploading your final manuscript. To submit your copyright consent, please log in to EDAS, go to your accepted paper details and click on the © button.

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3. Prepare the Final Manuscript

The camera ready copy of each submission must strictly adhere to the IEEE formatting instructions to be included in the PerCom 2014 Proceedings and the IEEE Digital Library.

a) Formatting your Paper

Please read the following information. It is important to ensure the inclusion of your paper, poster, abstract, or talk in the proceedings and the IEEE Digital Library.

* Word Users

  1. You can download an IEEE Conference Microsoft Word template from the IEEE website here.
  2. Be sure to use the US Letter (8-1/2x11 inches) page size.
  3. Please check that your submission adheres to the set page limit for your type of submission (see here).
  4. No page numbers and no headers/footers, non-zero PDF top and bottom margins (typically, at least 0.5 inches).

* LaTeX Users

  1. You can download an IEEE Conference LaTeX template from the IEEE website here.
  2. Use the following document class and options:
    \documentclass[10pt, conference, compsocconf]{IEEEtran}.
  3. You MUST use Type 1 fonts for your submission. This means that you need to use the Type1 Postscript Computer Modern (or other) fonts. Check with your systems administrator if these fonts are available. An IEEE compliant PDF file can be generated either with Adobe Distiller (you can find the relevant settings in one of these job option files -- drag-and-drop a .joboptions file onto Distiller) or with ps2pdf (use the following command line options).
  4. Be sure to use the US Letter (8-1/2x11 inches) page size.
  5. Please check that your submission adheres to the set page limit for your type of submission (see here).
  6. No page numbers and no headers/footers, non-zero PDF top and bottom margins (typically, at least 0.5 inches).

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b) Checking/Converting your Files with IEEE PDF eXpress

Before you upload your file, you must check your file for compliance with the IEEE PDF eXpress tool by following steps:

Step I: Access the IEEE PDF eXpress site.

First-time users: Previous users, but using it the first time for a new conference Returning users:
a. Click "New Users- Click Here".
a. Enter 32866X for the Conference ID, your email address, and enter the password you used for your old account.
a. Enter 32866X for the Conference ID, email address and password.
b. Enter 32866X for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.
b. When you click "Login", if you receive an error saying you need to set up an account. Simply click "Continue". By entering your previously used email address and password combination, you will enable your old account for access to this new conference. If also this action fails, use the link "New Users".
c. Check that the contact information is still valid and click "Submit".
c. You will receive online and email confirmation of successful account setup.
d. You will receive online and email confirmation of successful account setup.

Step II: For each conference paper, click "Create New Title".

Step III: Enter identifying text for the paper (title is recommended but not required).

Step IV: Click "Submit PDF for checking" or "Submit Source Files for Conversion".

Step V: Indicate platform, source file type (if applicable), click "Browse" and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload.

Step VI: You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for checking, the email will show if your file passed or failed. If your file did pass, then please upload the certified copy to EDAS.

If your file did not pass, fix the problem and go back to Step I and check again.

Note: PDF eXpress will not check your paper size (A4 or US Letter). Please manually check that your paper uses the right page size (use Adobe Reader -> File -> Properties).

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4. Upload the Final Manuscript

To submit your camera-ready paper please use the upload button in EDAS. IMPORTANT: Please submit the IEEE certified version of your paper (i.e., the version IEEE emails back to you if everything is correct), not the one compiled on your system. Otherwise, your paper will not be considered certified in EDAS, and you will be asked by publications chairs to re-submit your camera-ready.

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For more information, please, contact the Conference Publications Chairs:

Daniele Riboni, University of Milan, Italy
daniele.riboni@unimi.it

Chiara Boldrini, IIT-CNR, Italy
chiara.boldrini@iit.cnr.it