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Camera Ready Submission

Information For Authors of Accepted Papers

Camera-ready Deadlines and Maximum Number of Pages

Note: These deadlines must be met - no extensions!

Paper Type Number of pages Max. extra pages(*) Deadline
Full papers
9
2
January 27, 2012
Concise contributions
6
2
January 27, 2012
Workshops
6
1
January 27, 2012
Work-in-progress papers
4
1
January 27, 2012
Demo papers
3
0
January 27, 2012
PhD forum papers
2
0
January 27, 2012
Panel descriptions
2
0
January 27, 2012
Keynote talks
1
0
January 27, 2012

(*): Additional pages may be purchased at a cost of US$150 per page, to be paid with your conference registration.

Instructions for submitting Camera-ready Manuscript:

1. Register for the conference.

Each accepted paper (main conference, WiP, demonstrations, or any affiliated workshops) has to have one author registered as a full (non-student) technical session attendee.

For authors who have several accepted papers:

  • If two accepted papers, one full regitration is required. Please contact the registrations chair with the page number of the two papers and attach the first page of both papers;
  • If three accepted papers, a second student registration is required for the third paper. Please contact the registrations chair for more information, if needed.
  • If more than three accepted papers, please contact the registrations chair.

PLEASE NOTE: Camera ready papers cannot be submitted until the authors have registered and paid the conference. Only once this has been done will the "Upload paper" button become visible in EDAS.

To register, click the button in EDAS and follow the corresponding steps.

PerCom2012 Registration Chair:

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2. Submit Your Copyright Consent

For every manuscript in the PerCom 2012 proceedings copyright consent must by given by the authors via EDAS (using the button). The signed copyright consent form of each accepted paper MUST be submitted before uploading your final manuscript.

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3. Prepare the final manuscript

The camera ready copy of each submission must strictly adhere to the IEEE formatting instructions to be included in the PerCom 2012 proceedings and the IEEE Digital Library.

a) Formatting your Paper

Please read the following information. It is important to ensure the inclusion of your paper, poster, abstract, or talk in the proceedings and the IEEE Digital Library. Please ensure your manuscript does not contain page number and header/footer, also please allow 1 inch bottom page margin.

* Word Users

  1. You must use the most current version of Microsoft Word, which will help reduce word-to-pdf conversion issues such as embedded fonts, bookmarks, etc.

  2. You can download an IEEE Conference Microsoft Word template from the IEEE website here.

  3. Be sure to use the US Letter (8-1/2x11 inches) page size.

  4. Please check that your submission adheres to the set page limit for your type of submission (see here).

* LaTeX Users

  1. You can download an IEEE Conference LaTeX template from the IEEE website here.

  2. Use the following document class and options: \documentclass[10pt, conference, compsocconf]{IEEEtran}.
  3. You MUST use Type 1 fonts for your submission. This means that you need to use the Type1 Postscript Computer Modern (or other) fonts. Check with your systems administrator if these fonts are available. An IEEE compliant PDF file can be generated either with Adobe Distiller (you can find the relevant settings in one of these job option files -- drag-and-drop a .joboptions file onto Distiller) or with ps2pdf (use the following command line options).

  4. Be sure to use the US Letter (8-1/2x11 inches) page size.

  5. Please check that your submission adheres to the set page limit for your type of submission (see here).

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b) Checking/Converting your Files with IEEE PDF eXpress

Before you upload your file, you must check your file for compliance with the IEEE PDF eXpress tool by following steps:

Step I: Access the IEEE PDF eXpress site.

First-time users: Previous users, but using it the first time for a new conference Returning users:
a. Click "New Users- Click Here".
a. Enter percom12x for the Conference ID, your email address, and enter the password you used for your old account.
a. Enter percom12x for the Conference ID, email address and password.
b. Enter percom12x for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.
b. When you click "Login", if you receive an error saying you need to set up an account. Simply click "Continue". By entering your previously used email address and password combination, you will enable your old account for access to this new conference. If also this action fails, use the link "New Users".
c. Check that the contact information is still valid and click "Submit".
c. You will receive online and email confirmation of successful account setup.
d. You will receive online and email confirmation of successful account setup.

Step II: For each conference paper, click "Create New Title".

Step III: Enter identifying text for the paper (title is recommended but not required).

Step IV: Click "Submit PDF for checking" or "Submit Source Files for Conversion".

Step V: Indicate platform, source file type (if applicable), click "Browse" and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload.

Step VI: You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for checking, the email will show if your file passed or failed. If your file did pass, then please upload the certified copy to EDAS.

If your file did not pass, fix the problem and go back to Step I and check again.

Note: PDF eXpress will not check your paper size (A4 or US Letter). Please manually check that your paper uses the right page size (use Adobe Reader -> File -> Properties).

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4. Upload the final manuscript

To submit your camera-ready paper please use the upload button in EDAS. Please submit the IEEE certified version of your paper (the version IEEE emails back to you if everything is correct).

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For more information please contact the Conference Publications Chairs:  

Peizhao Hu, NICTA

Peizhao.Hu@nicta.com.au

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